About Boston Bugs
Boston Bugs provides residential and commercial pest management services throughout the Greater Boston area. The company operates a growing fleet of service vehicles and utilizes a wide range of specialized equipment to support inspections, treatments, exclusion work, monitoring programs, and customer service operations. Maintaining reliable vehicles and properly functioning equipment is essential to delivering safe, efficient, and professional service. Boston Bugs is seeking a Fleet and Equipment Coordinator to oversee these critical operational assets.
Position Overview
The Fleet and Equipment Coordinator is responsible for managing the company's service vehicles, application equipment, inspection tools, safety equipment, and related operational assets. This role helps ensure technicians have access to reliable, properly maintained resources that allow them to perform their jobs effectively and safely.
The position combines vendor coordination, maintenance scheduling, asset tracking, purchasing support, inventory management, and operational planning. Unlike field service positions, customer-facing sales roles, or branch leadership positions, this role focuses on the systems and equipment that support daily operations behind the scenes.
The successful candidate will be highly organized, detail-oriented, and comfortable working with maintenance providers, equipment suppliers, field employees, and company leadership.
What Makes This Role Different
Most pest control positions focus directly on customers, treatments, inspections, or employee supervision. The Fleet and Equipment Coordinator plays a different role by supporting operational readiness across the entire organization.
Success is determined by vehicle uptime, equipment reliability, maintenance compliance, cost control, and operational efficiency. The work has a direct impact on technician productivity, safety performance, and customer service quality, even though the position rarely performs pest control treatments itself.
This role is ideal for someone who enjoys logistics, organization, planning, and solving operational challenges.
Key Responsibilities
- Coordinate preventive maintenance schedules for company vehicles.
- Maintain records for inspections, registrations, warranties, and service histories.
- Track vehicle utilization and replacement planning.
- Schedule repairs with approved vendors and maintenance providers.
- Monitor fuel usage and identify unusual consumption patterns.
- Manage inventories of sprayers, dusters, bait stations, traps, monitoring devices, ladders, and safety equipment.
- Conduct routine audits of field equipment condition and availability.
- Coordinate ordering of replacement tools and operational supplies.
- Support onboarding of new technicians by preparing vehicle and equipment assignments.
- Maintain asset tracking systems and equipment databases.
- Work with operations leadership to forecast equipment needs.
- Investigate equipment failures and identify corrective actions.
- Coordinate disposal or replacement of outdated assets.
- Ensure vehicles and equipment meet company safety standards.
- Assist with budget planning related to fleet and equipment expenditures.
- Negotiate with vendors when appropriate to obtain favorable pricing and service arrangements.
- Support emergency equipment replacement when operational disruptions occur.
- Prepare operational reports for management review.
Work Environment
This position is primarily office-based but includes regular visits to company facilities, maintenance providers, storage areas, and operational locations throughout the Greater Boston region.
The role involves frequent interaction with technicians, supervisors, mechanics, suppliers, and administrative personnel. Some physical activity is required, including inspecting equipment, moving supplies, and conducting inventory audits.
Standard working hours are Monday through Friday, although occasional flexibility may be required when responding to urgent operational issues.
Required Qualifications
- Minimum of three years of experience in fleet coordination, equipment management, logistics, facilities support, operations administration, or a related field.
- Strong organizational and recordkeeping skills.
- Experience working with vendors and service providers.
- Proficiency with Microsoft Office applications.
- Ability to manage multiple priorities simultaneously.
- Strong analytical and problem-solving abilities.
- Valid driver's license with an acceptable driving record.
- Excellent written and verbal communication skills.
Preferred Qualifications
- Experience supporting field service organizations.
- Knowledge of vehicle maintenance programs.
- Familiarity with inventory management systems.
- Experience working within pest control, environmental services, construction, landscaping, or similar industries.
- Understanding of OSHA workplace safety principles.
- Experience with asset management software.
- Associate's or bachelor's degree in business, operations, logistics, or a related field.
Performance Measurements
Performance in this position will be evaluated through operational metrics, including:
- Vehicle uptime and availability rates.
- Completion of scheduled preventive maintenance activities.
- Equipment readiness levels.
- Reduction in avoidable equipment failures.
- Asset tracking accuracy.
- Timeliness of repair coordination.
- Fleet operating cost management.
- Inventory accuracy and accountability.
- Vendor response and service quality outcomes.
- Technician satisfaction regarding equipment availability.
- Compliance with inspection and documentation requirements.
- Budget adherence for fleet and equipment expenditures.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan with company match
- Paid vacation
- Paid holidays
- Paid sick leave
- Life insurance
- Employee assistance program
- Professional development support
- Tuition reimbursement opportunities
- Employee referral program
- Company-sponsored training programs
Career Growth Opportunities
Boston Bugs values operational excellence and promotes qualified employees whenever possible. Individuals who excel in this role may pursue advancement opportunities including:
- Senior Fleet Coordinator
- Operations Support Manager
- Facilities and Logistics Manager
- Regional Operations Coordinator
- Director of Operational Support
- Multi-Branch Operations Management Roles
The company encourages ongoing professional development and supports employees seeking additional certifications and operational leadership training.
Candidate Profile
The ideal candidate enjoys creating structure, maintaining organization, and solving practical operational problems. They are proactive, detail-oriented, and capable of balancing short-term needs with long-term planning.
They understand that efficient pest control operations depend on reliable vehicles, well-maintained equipment, and effective resource management. They take pride in supporting field teams by ensuring the tools needed for success are available, safe, and ready for use.
Equal Opportunity Employer
Boston Bugs is an Equal Opportunity Employer and considers qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.
How to Apply
Qualified candidates interested in the Fleet and Equipment Coordinator position are encouraged to submit a current resume outlining relevant operations, logistics, fleet management, or equipment coordination experience. Selected applicants will be contacted regarding the next steps in the hiring process.